Toolbox talk app: Give the talk. Get every signature. Keep the record.
The lead opens the talk on the phone, with or without signal. Everyone signs on the screen. The record keeps who was there, what was covered and when, for every team and every site.
Also calledToolbox talk software, Safety talk app, Tailgate meeting app, Toolbox meeting app
Built from
The products this solution puts together.
Build the talk, hand it out, find it later
Build the form your crew already fills in.
Every question the way you'd ask it, with photos, signatures and a checklist where you need them. It works on the phone with no signal and sends when it can.
Set it once and it hands itself out.
A weekly yard walk, a tailgate talk every shift, a refresher every year. Each schedule says what it hands out, to whom and how often.
Every form crews sent, in one list.
Who filled it, where and when. Search by form, person or place. A form that was changed after it was sent says so, and keeps its first version.
Sample data from our own demo company.
What the crew sees
The same app, pointed at this job.
Sample company and data, made up for the picture.
The problem on the ground
The talk happened. The sheet didn't make it back.
The sign-in sheet. It's on a clipboard in the truck. Half the names are hard to read.
The binder. The sheets go in a binder at the yard. Finding last March's talk takes an afternoon.
The missed talk. Nobody knows which team skipped Tuesday until someone asks.
One record. In PortalBase the talk, the signatures and anything the team raised land in one record you can search and export.
How it runs
One talk, start to finish
Start from the toolbox talk record. It comes with PortalBase: the date, the job, who gave it, the topic, how long and what you covered. Change it to fit how you run talks, then publish it.
Read more →Everyone signs. Each person signs on the screen that they were at the talk. The lead signs too. It works with no signal and sends when the phone is back in range.
Read more →Or run it as a group session. The lead starts it and each person adds themselves by badge, PIN or employee ID. It goes up as one record.
Read more →Note what the team raised. If someone brings up a hazard, the lead reports it right there and it gets an owner.
Read more →Every shift
From the schedule to the record
Step 1
Schedule it
A schedule hands the talk to each team every shift or every week. Nobody has to remember.
Step 2
Give it
The lead gives the talk. Each of our free talks has what to say and three questions to ask.
Step 3
Sign it
Everyone signs on the lead's phone, or adds themselves by badge or PIN.
Step 4
See it
The safety lead sees which teams filled out their talk and which didn't, then opens any record behind the number.
Free talks to start with
40 talks, in English and Spanish
The toolbox talk library. 40 short talks for the start of a shift, each with what to say, three questions and a sign-in sheet.
Read more →Charlas de seguridad. All 40 talks in plain jobsite Spanish, with the same points and questions.
Read more →Print it in two languages. English and Spanish side by side, with a sign-in sheet.
Read more →A paper sign-in sheet. The topic, the date, who gave it and each person's signature, ready to print.
Read more →What teams ask about toolbox talks
- Are toolbox talks required by OSHA?
- Federal OSHA rules don't use the words toolbox talk. In construction, 29 CFR 1926.21(b)(2) says the employer instructs each employee in recognizing and avoiding unsafe conditions. Many companies use toolbox talks to do that, and some site rules and client contracts ask for them outright.
- Why get a signature?
- A signature shows who heard the talk and when. If a question comes up later, the record answers it. In PortalBase each person signs on the screen, and the record keeps who filled it out, where and when.
- Does it work with no signal?
- Yes. Published forms are on the phone. The talk is filled in, signed and sent later as one record.
- What about people with no company email?
- They sign in with a text code, an employee ID and PIN, or a QR badge on a shared tablet. Or the lead runs the talk on their own phone and each person signs on it.
- Can we use our own talks?
- Yes. Change the starter record to match your topics, or build your own. PortalBase AI can draft a form from a photo of the paper sheet you use now, and a person publishes it.
Show us the sign-in sheet you use now
Tell us how talks get given and signed today. We'll show you the same talk on a phone, signed and kept.
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