OSHA 300 log software: The OSHA log shouldn't be a January project.
An incident gets reported from the phone. You decide whether it's recordable. The 300 log, the 300A summary and the 301 build from the same report, and you download PDFs and the CSV. PortalBase makes the files. You review them and you file them.
Also calledOSHA 300A software, OSHA recordkeeping software, OSHA injury and illness log, OSHA ITA submission
Built from
The products this solution puts together.
What the crew sees
The same app, pointed at this job.
Sample company and data, made up for the picture.
The problem on the ground
The log is a spreadsheet and a drawer.
The 300 log. A file on one person's computer. The 301s are in a drawer, if they were filled out.
Year end. Someone totals the columns by hand in January and hopes the 300A matches the log.
The missing case. A near miss that turned into a recordable case lives in a text thread.
One record. PortalBase builds the log, the summary and the 301 from the same incident report, so they can't drift apart.
What it builds
Each form comes from the report
The 300 log. In Reports, by establishment, built from your incident reports. You decide which cases are recordable.
Read more →The 300A summary. Totals from the log, with the establishment's EIN. You certify the year before it's posted.
Read more →The 301. An incident report for each case. Privacy cases keep the employee's name off the log, with a privacy case list kept apart.
Read more →PDFs and a CSV. PDFs of the 300, the 300A, the 301 and the privacy case list on OSHA's current forms. CSV files for OSHA's Injury Tracking Application.
Read more →From an incident to the year's filing
What you do, and what PortalBase does
Step 1
Report it
A worker reports the incident from the phone, offline, with photos. The investigation and corrective actions live on it.
Step 2
Decide
You mark the case recordable or not. The software never makes that call. The recordable helper walks the rules.
Step 3
Review
At year end you review the 300 log, check the 300A and certify it. Check the PDFs on OSHA's forms before you post.
Step 4
Post and file
Post the 300A from February 1 to April 30. If your establishment has to file electronically, download the CSV and upload it to OSHA by March 2 yourself.
Free tools that go with it
Start with the free ones.
Is it recordable?. Step a case through the recording rules, with the section for each answer.
Read more →Do you file electronically?. Enter your NAICS code and headcount. The checker names the rule behind each answer.
Read more →The 300A worksheet. Average employees, hours worked and your log totals, printed for the 300A.
Read more →A printable 300 log. With an Excel version that totals itself.
Read more →What this is and isn't
- Does PortalBase file with OSHA for us?
- No. PortalBase makes the PDFs and the CSV. You download the CSV and upload it to OSHA's site yourself, and your company is responsible for what it files.
- Does it decide what's recordable?
- No. Your company marks a case recordable. PortalBase records the decision and builds the forms from it. Check the current rules in 29 CFR 1904.
- Which establishments have to file electronically?
- It depends on headcount and industry. The rule has lists for 20 to 249 employees, and for 100 or more in the highest-risk industries, and asks for the 300A from establishments with 250 or more. The free filing checker shows which applies to you.
- Does it make us compliant?
- No. It records and organizes the evidence your company produces. It doesn't guarantee compliance, and whether your program meets a rule is your call.
Walk us through your last OSHA 300 log
Tell us where the cases live today and who totals the year. We'll show you how PortalBase would build it.
Book a walkthrough