Public works
One crew, three departments, and the records follow the person.
PortalBase puts the truck check, the trench walk, the plow route and the training record on the crew's phone. Streets in the morning, water in the afternoon, a storm callout at midnight. Everything saves on the phone and syncs when signal comes back.
In the app
What a public works crew opens first.
Today’s tasks, the training that’s due, the checks and the forms. The tiles and the work are set up for Marrowick Public Works, a made-up company. Yours would be set up for your crews.
Try it yourself
Marrowick Public Works
Dale Okafor
Streets crew lead. District 2
Sample company and data, made up for the picture. Tap around.
What gets checked
The work a city or county has to be able to show it did
Trench and excavation walks. The competent person walks it, marks each step Pass, Concern or Fail, and signs. A Fail opens a corrective action with an owner.
Read more →Plow, dump truck and loader checks. Scan the tag on the truck and its checklist opens. Blade, cutting edge, lights, spreader, tires. Each truck keeps its own history of checks and repairs.
Read more →Lift station and hydrant rounds. Pumps, panels, alarms, valves. A photo or video where you want one. Concerns go to the supervisor on duty.
Read more →Playground and park walks. Swings, surfacing, benches, restrooms. The walk is the same every time and the photos show what changed.
Read more →The paperwork
What your crews fill out today
01
Work order. Each one is an assignment with an owner, a due date and photos of the fix. Blocked orders carry a reason.
02
Tailgate safety talk. Pick the topic, record who was there, get signatures on a phone. Weekly talks assign themselves to every crew leader.
03
Storm and snow log. Route, hours, material used, problems found. Totals are calculated in code, so they add up.
04
Incident report. A near miss, a strike, an injury. Photo, location and what happened go to the safety coordinator.
Signal and crew
The lift station has no bars. Your crew works for three departments.
In the field
Back roads, manholes, a salt barn, a plant basement. Forms, courses and checklists are already on the phone. Photos and video upload later, in the background.
On the crew
Full-time staff, seasonal parks help, a temp on the snow route. Sign them in by text code, by employee ID and PIN, or by QR badge on a shared tablet at the shop. Each record carries the person who did the work, not the device.
Across departments
A worker who moves from streets to water keeps one login and one training record. Their assignments change with the job. A certification that nears its expiry date raises an alert.
A day on one crew
From the yard to the council report
Step 1
At the yard.
The crew leader opens Today. The truck check and the tailgate talk are due before rolling out.
Step 2
On the work.
Trench walk, truck check, lift station round. Fails open a corrective action and notify the supervisor.
Step 3
When the storm hits.
Assign the callout from the office. The crew sees it on the phone and logs the route as they go.
Step 4
In the office.
The director sees which crews filled out their paperwork and which didn't, then opens any record behind the number.
Straight answers
- Can seasonal and part-time crews use it without a city email?
- Yes. Crews without email sign in by text code, by employee ID and PIN, or by QR badge on a shared device. The city or county picks which.
- Does it replace hands-on training for a trench or a plow?
- No. Courses and skill checks record what was taught and shown. Where the work needs hands-on training in person, that still happens in person.
- Does it make a department compliant?
- No. It records and organizes the evidence: who, when, where, what was checked. Your rules and the rules of the bodies that apply to you still decide what compliant means.
Tell us how your crews run.
Send us a truck checklist and a work order. We'll show you what they look like on a crew leader's phone.
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