Healthcare
The annual in-service shouldn't need a computer lab and a Friday afternoon.
PortalBase puts staff trainings, competency checks, rounding logs and equipment checks on the phone and on the shared workstation at the end of the hall. It records what your staff learned, checked and reported. It doesn't touch patient care. Everything saves on the device and syncs when signal comes back.
In the app
What a healthcare crew opens first.
Today’s tasks, the training that’s due, the checks and the forms. The tiles and the work are set up for Tessing Valley Care, a made-up company. Yours would be set up for your crews.
Try it yourself
Tessing Valley Care
Gloria Mbeki
Environmental services lead. East wing
Sample company and data, made up for the picture. Tap around.
What gets checked
The staff work somebody has to be able to show was done
Room turnover and terminal cleans. A step-by-step checklist for the room, with a photo where you want one. Scan the code on the door and the right checklist opens.
Read more →Equipment cleaning and safety checks. Wheelchairs, lifts, stretchers, the autoclave, the eyewash station. Each one is an asset with its own history. A Fail opens a corrective action with an owner.
Read more →Competency checks. A lead watches the aide do the transfer or the cleaning step, marks it, and signs. The record shows who was checked, by whom, and when.
Read more →Incident reports from the floor. A needlestick, a slip in the hallway, a lift that jammed. Any staff member can file it from the phone in a minute, and it lands with the right lead.
Read more →The paperwork
What your staff fill out today
01
Rounding log. Who checked which unit, what time, what was found. Open items carry an owner and a due date until somebody closes them.
02
Annual required trainings. Assign a course to a role. Staff finish it on break from their own phone. They get a reminder. When it goes overdue, the lead hears about it too.
03
Cleaning and sterile processing logs. Load check, cycle check, tray sign-off. Photo or video on the steps where you want proof, and a signature at the end.
04
Shift huddle sign-in. Pick the topic, record who was there, get signatures on a phone or at the workstation.
Signal and staff
Basements don't get signal. Night shift doesn't get a trainer.
In the building
Sterile processing in the basement, the lab, the loading dock, a stairwell between wings. The courses, forms and checklists are already on the phone. Photos and video upload later, in the background.
On the shift
Staff share workstations and carry personal phones. Sign them in by text code, employee ID and PIN, or QR badge on a shared tablet. Each record carries the person who did the work, not the device.
At the end of the hall
One tablet by the time clock or in the break room. Staff badge in, finish the assigned course, sign the huddle, and go.
A day on one shift
From the huddle to the end of shift
Step 1
At the huddle.
The lead opens Today. Assigned trainings and the unit checklist are due this shift. Staff sign the huddle.
Step 2
On the floor.
Terminal cleans, equipment checks, rounding. Fails open a corrective action and notify the lead.
Step 3
When something happens.
A spill, a near miss, an injury to staff. The report goes in from the phone with a photo.
Step 4
In the office.
The manager sees which units finished their checks and whose trainings are coming due, then opens any record behind the number.
Straight answers
- Can staff use it on a shared workstation or their own phone?
- Yes. Staff sign in by text code, employee ID and PIN, or QR badge on a shared device. The facility picks which.
- Does it hold patient information?
- No. It records staff training, checks and incidents. It isn't a patient record and it isn't built for patient care. Keep patient details out of your forms and incident notes.
- Does it make us compliant?
- No. It records and organizes the evidence: who was trained, who checked what, when, and what was found. Your policies and the rules of the bodies that apply to you still decide what compliant means.
Tell us how your units run.
Send us your rounding log and your annual training list. We'll show you what they look like on an aide's phone.
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