Fleet and transportation
The pre-trip is a walkaround. The record should prove somebody walked it.
PortalBase runs each truck's check on the driver's phone. Scan the tag on the truck, record the walkaround, mark each step Pass, Concern or Fail. A failed critical step can put the truck out of service until the mechanic and the driver both sign it back in.
In the app
What a fleet and transportation crew opens first.
Today’s tasks, the training that’s due, the checks and the forms. The tiles and the work are set up for Wexford Freight Lines, a made-up company. Yours would be set up for your crews.
Try it yourself
Wexford Freight Lines
Terrence Boyd
Driver. Regional route 6
Sample company and data, made up for the picture. Tap around.
One truck, one morning
Pre-trip to release
Step 1
Scan.
The driver scans the tag on the truck. Starting the check can require it. The record shows the driver was at the truck.
Step 2
Walk it.
Tires, lights, brakes, trailer connections. Each step has its instruction, its evidence and Pass, Concern or Fail. The odometer reading goes on the record.
Step 3
Fail.
The failed step becomes a repair item with an owner, notes and photos. The truck can't be inspected again or assigned until it's released.
Step 4
Release.
The mechanic signs, then the driver, in the order you set. Each sign-off is timestamped and can carry the attestation text you write.
What gets checked
Beyond the tractor
Trailers and drop trailers. Each trailer is its own asset with its own history, so a pre-trip on the tractor doesn't cover it.
Read more →Forklifts and yard tugs. Pre-use checks apply to every forklift under a region automatically. Asset type, not a per-truck template.
Read more →Driver qualification. Licenses and certificates sit on each driver's record with expiry alerts. A supervisor sees who isn't current before dispatch.
Read more →Loading and securement. A course with a quiz and a skill check. Someone records the driver doing it on video, and both sign.
Read more →On the road
Where the phone loses the tower
01
Rural stops. A fuel stop in the middle of nowhere. The check runs from the template already on the phone.
02
Terminals and docks. Inside a steel building, signal comes and goes. Photos queue and upload in the background.
03
Overnight lots. Set big uploads to Wi-Fi only so a driver's data plan isn't the cost of a video.
Who's driving
Employees, owner-operators and a shared tablet at the yard
On the yard
A shared tablet by the gate. Drivers switch with a PIN or a QR badge, and every record carries the driver's name, not the tablet's.
On the road
Drivers on a personal phone. The app only sees its own data. Location is captured during a check, never in the background.
Straight answers
- Does it replace the DVIR?
- It's built to hold the same kind of record: who, when, where, the asset, every step's result and signatures. Which form your rules require is your call, and PortalBase doesn't promise compliance.
- Can a driver skip a step or add one?
- No. Workers can't add, remove or reorder a template's steps. Anything extra goes in a separate linked issue.
- Does it do dispatch or time clocks?
- No. Dispatch, scheduling and time clocks aren't in the first version.
Free tools and talks for this field
Free tool
Forklift pre-use checklist
A daily check for forklifts and powered industrial trucks
Free tool
Vehicle pre-trip checklist
A walkaround and in-cab check before a truck leaves the yard
Free tool
Toolbox talk sign-in sheet
A sign-in sheet and notes page for a short safety talk
Free tool
LTIR calculator
Lost time injury rate and severity rate, with the formula shown
Toolbox talk
Slips, trips and falls
Slips, trips and falls toolbox talk. Check the path, clear what's in it, and report wet spots, loose cords and bad footing.
Toolbox talk
Lifting and back safety
Lifting and back safety toolbox talk. Size up the load, use a cart or a helper, keep it close and don't twist.
Guide
Frontline platform buyer's guide
Frontline platform buyer's guide: what to ask vendors about offline use, sign-in, inspections, training, security and cost, with red flags to watch.
Send us your pre-trip form.
We'll build it as a template and show you the walkaround on a driver's phone.
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