OSHA recordkeeping

Free OSHA recordkeeping tools and guides.

Many employers keep the 300 log, post the 300A summary every year and fill out a 301 for each case. Some also file electronically. Start with whether a case is recordable, then work out your rate. These are starting points, not legal advice, and PortalBase doesn't file with OSHA for you. Check the current rule and your state plan.

Tools

Do I keep the log, and do I file it online?

Enter your NAICS code and headcount. The checker names the rule behind each answer.

OSHA 300 log, printable and Excel

A log to print, plus a workbook with a 300A that totals itself, a 301 and a privacy case list.

300A worksheet

Average employees, hours worked and your log totals, printed for the 300A. Shows the posting and filing dates.

Is it recordable?

Step through the questions for one case. You decide, and the helper shows the rule it used.

TRIR and DART calculator

Your recordable incident rate and your days away, restricted or transferred rate, with the formula shown.

TRIR by industry

The BLS rate for every industry sector, and where your TRIR sits.

Incident report form

The record that starts every case on the 300 log.

Terms

Recordable incident

A recordable incident is a work-related injury or illness that meets OSHA's criteria for the log, such as medical treatment beyond first aid.

First aid vs. medical treatment

First aid is minor, one-time care that isn't recordable. Medical treatment beyond first aid generally makes an injury recordable.

OSHA 300 Log (OSHA 300)

The OSHA 300 Log is the form where an employer lists each recordable work-related injury and illness, one line per case.

OSHA 300A Summary (OSHA 300A)

The OSHA 300A Summary is the year-end total of the cases on the 300 Log, certified by a company official and shared with employees.

Total recordable incident rate (TRIR)

TRIR is the number of OSHA recordable injuries and illnesses, scaled to 200,000 hours worked, so sites of different sizes can be compared.

Days away, restricted or transferred rate (DART)

DART is the rate of recordable cases that caused days away from work, restricted work or a job transfer, scaled to 200,000 hours worked.

Incident investigation

An incident investigation is the structured look at what happened, why, and what to change, done after an injury, a near miss or damage.

Build the 300, 300A and 301 from your own reports.

PortalBase builds them from your incident reports, with PDFs and the CSV for OSHA's online filing. You review it, and you file it yourself.

Book a walkthrough See how incident reporting works