What goes on the OSHA 300 log?

One line for each recordable case: the case number, the employee, the job title, the date, where it happened, what happened, how serious it was, the days away or restricted, and the type of injury or illness. Each case also needs an incident report. OSHA's 301 form is one way to do that.

How long do I keep it?

Five years after the end of the calendar year the records cover (1904.33). You also update the stored logs if a case changes during that time.

What is a privacy case?

For some injuries, such as one to a private body part, the rule says to write privacy case in place of the name on the log. You keep a separate confidential list of case numbers and names (1904.29). Check the rule for which cases qualify.

Can I upload this file to OSHA?

No. This is a working log to print or fill out. OSHA's online filing takes its own file format. PortalBase doesn't file with OSHA for you, and neither does this template.

Free template

An OSHA 300 log you can print or fill out in Excel.

One line for each recordable case. The Excel file adds up the columns and fills in a 300A summary sheet, with a 301 sheet and a privacy case list. It isn't OSHA's form, and it can't be uploaded to OSHA's site as it is.

Also calledOSHA 300 log excel, OSHA 300 log printable, Log of work-related injuries and illnesses, OSHA injury and illness log

See the sheet All free tools

Free to print, copy and change. It’s a starting point. Add the lines your equipment and your rules need.

Download itPDF Word Excel Download the Excel workbook: 300 log, 300A that totals itself, 301 and privacy case list

OSHA 300 log

Company

Establishment

City and state

Year

Log of work-related injuries and illnesses

Class: G death, H days away from work, I job transfer or restriction, J other recordable. Type: 1 injury, 2 skin disorder, 3 respiratory condition, 4 poisoning, 5 hearing loss, 6 all other illnesses. For a privacy concern case, write privacy case in place of the name.

Case no.

Employee name

Job title

Date

Where it happened

What happened and body part

Class (G H I J)

Days away

Days restricted

Type (1 to 6)

A starting point. Adapt it to your equipment, your procedures and the rules that apply to you.Free template from portalbaseai.com

How to use it

Three habits that make it worth filling out.

Step 1
Enter each case within seven days
When you learn a recordable injury or illness has happened, put it on the log within seven calendar days. Not sure it counts? Run it through the recordable case helper first.
Step 2
Keep the days current
If a case is still open at year end, update the day counts when it closes. Change an old entry by lining it out and entering the new facts.
Step 3
Total it at year end and make the 300A
Add up each column, check the log for mistakes, and use the totals for your 300A summary. The Excel version does the adding. A company executive certifies the summary before it is posted.

Do this on a phone instead of paper.

PortalBase builds the 300, 300A and 301 from your incident reports, with PDFs and the CSV for OSHA's online filing. You review it, and you file it yourself.

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Common questions

What goes on the OSHA 300 log?: One line for each recordable case: the case number, the employee, the job title, the date, where it happened, what happened, how serious it was, the days away or restricted, and the type of injury or illness. Each case also needs an incident report. OSHA's 301 form is one way to do that.
How long do I keep it?: Five years after the end of the calendar year the records cover (1904.33). You also update the stored logs if a case changes during that time.
What is a privacy case?: For some injuries, such as one to a private body part, the rule says to write privacy case in place of the name on the log. You keep a separate confidential list of case numbers and names (1904.29). Check the rule for which cases qualify.
Can I upload this file to OSHA?: No. This is a working log to print or fill out. OSHA's online filing takes its own file format. PortalBase doesn't file with OSHA for you, and neither does this template.

Related and more free tools

Free tool

An OSHA 300 log you can print or fill out in Excel.

OSHA 300 log

Three habits that make it worth filling out.

Enter each case within seven days

Keep the days current

Total it at year end and make the 300A

Do this on a phone instead of paper.

Get new free tools by email.

Common questions

Related and more free tools

Recordable case helper

300A worksheet

Incident report form

First aid and reporting injuries

OSHA 300 Log

OSHA 300A Summary