EHS software: EHS records that start where the work happens.
Incidents, inspections, training, certifications, corrective actions and the OSHA logs, in one system. Your teams use it on the phone they already carry, with no signal needed. You see all of it on the web.
Also calledEHS management software, Safety management software, HSE software, EHS app
Built from
The products this solution puts together.
Fixes, certifications, workflows and reports
Every problem gets an owner and a date.
A hazard or a bad result turns into a corrective action with who fixes it, by when, and the photos and signature that close it.
Know who holds what, and what's about to run out.
Every certification shows how many people hold it, how many are expiring and how many have run out. Each person carries theirs on the phone.
Build the steps as a flow.
Steps run down the page, and a decision splits into its answers side by side. Add a step with the plus, test run it, then publish. Start from one of five, or from blank.
Every number opens the records behind it.
Who signed in, who finished, what's late, by site, crew or role. Click any number to see the records, and export them when an auditor asks.
Sample data from our own demo company.
What the crew sees
The same app, pointed at this job.
Sample company and data, made up for the picture.
The problem on the ground
A system the office likes and the field won't open.
The office system. Built for reports. The person in the field needs a laptop and a password to put anything in it.
The workaround. So the field goes back to paper and texts, and someone types it in later.
The gap. The dashboard is only as good as what made it in.
One system. PortalBase is built for the person filling it out. The phone app works with no signal, and every record lands on the web for the EHS lead.
What it covers
The health and safety records, in one place
Incidents and near misses. Reported from the phone with photos, the people involved and witnesses. The investigation lives on the incident.
Read more →Inspections and audits. Each step gets Pass, Concern or Fail, with photos. A fail can open a corrective action.
Read more →Training and certifications. Courses, skill checks and certificates on each person's record, with expiry alerts.
Read more →Forms and permits. JSAs, toolbox talks, hot work and confined space permits, built once and filled out on the phone.
Read more →Corrective actions. An owner, a due date, evidence of the fix and a sign-off, always linked to what caused it.
Read more →OSHA logs. The 300, 300A and 301, built from your incident reports, with PDFs and the CSV for OSHA's online filing. You decide what's recordable, and you file.
Read more →How the records connect
One event, every record it touches
Step 1
Report
A worker reports a near miss from the phone, offline, with photos.
Step 2
Investigate
Notes, statements, root cause and corrective actions live on the incident.
Step 3
Fix
The corrective action gets an owner and a due date. A workflow can tell people and escalate after a delay.
Step 4
Show
Dashboards where every number opens the records behind it. Email it on a schedule or export it.
Built for the field
Your teams will open it.
- Works with no signal. Training, forms and inspections work offline and sync when the phone is back in range.
- A way in for everyone. Company single sign-on, a text code, an employee ID and PIN, or a QR badge on a shared device.
- English and Spanish. Each person picks their own.
- Every frontline industry. Built for construction, energy, utilities, manufacturing, warehousing, fleets, healthcare, hospitality and more.
The EHS lead on one screen
What's open, what's late and who isn't current. By site, team and role, with every number opening the records behind it.
What teams ask about EHS software
- Which parts of EHS does PortalBase cover?
- The health and safety work teams do every day: incident and near-miss reports, inspections and audits, training and certifications, forms and permits, corrective actions, workflows, reports and the OSHA 300, 300A and 301. Any other paper form your EHS team uses can be built in the form builder.
- Does it work offline?
- Yes. Training, forms and inspections work with no signal. Everything saves on the phone first and sends when signal comes back.
- Does PortalBase make us compliant?
- It records and organizes the evidence, so it's ready when an auditor asks. Whether your program meets a rule stays your call, and your auditor's.
- Can a record be changed after it's submitted?
- Submitted records are append-only. A correction is a new version and the original stays. Every record change and admin action is in the audit log.
- Can we take our records with us?
- Yes. A company can export everything, records, media and history, in open formats, on its own, any time.
- Where does PortalBase AI come in?
- It answers from your SOPs, manuals and records, and shows where each answer came from. It drafts forms, trainings, workflows and dashboards, and a person publishes them.
Walk us through your EHS program
Tell us which records still live on paper. We'll show you how PortalBase would hold them.
Book a walkthrough