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PortalBase

Compare. Sources checked November 10, 2026

PortalBase vs SiteDocs.

Both work offline. PortalBase also signs people in with no email at all, answers questions from your own documents, connects your own AI tools and builds your OSHA logs. SiteDocs doesn't state those on its site.

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PortalBase and SiteDocs, side by side.

Every line about SiteDocs comes from its own pages, with the source number beside it.

  • Works with no signal

    PortalBase

    Yes

    Training, forms and inspections work with no signal on native iOS and Android apps, and sync when the phone is back in range.

    SiteDocs

    Yes

    Says forms upload automatically once you're back online, and signed forms and safety documents can be read with no connection. Its help center says of its web app, "Because the Web App is hosted on a website, it is not available offline."[1][2][7]

  • Sign-in with no company email

    PortalBase

    Yes

    A code by text, an employee ID and PIN, or a QR badge on a shared device. Company single sign-on for the office.

    SiteDocs

    In part

    Sign-in by email or single sign-on. For a worker with no email, its help center suggests creating a new email account.[4][5]

  • Training, inspections, forms and safety records in one system

    PortalBase

    Yes

    Training, forms, inspections, safety records, corrective actions and communications share one list of people and one record.

    SiteDocs

    Yes

    Lists digital forms, inspections, incidents, corrective actions, hazard management, worker orientation and certification management.[1]

  • Training with sign-offs and certifications

    PortalBase

    Yes

    Courses from your PDFs, slide decks and SCORM packages, with quizzes, sign-offs and certifications that alert before they lapse.

    SiteDocs

    Yes

    Says workers can complete training and orientation before they arrive on site, and that you can check every worker's certifications are up to date.[3]

  • AI that answers from your documents

    PortalBase

    Yes

    PortalBase AI answers from your documents and records, with the source shown, and drafts forms, trainings and workflows for a person to publish.

    SiteDocs

    Not stated on their site

    Says it uses AI to review your latest safety data and show where to focus.[1]

  • Your own AI connects

    PortalBase

    Yes

    PortalBase is listed in Claude's connector directory and ChatGPT's app directory. Microsoft 365 Copilot connects too. Each connection acts only as the person who signed in.

    SiteDocs

    Not stated on their site

  • OSHA 300, 300A and 301 logs

    PortalBase

    Yes

    Built from your incident reports, as PDFs, with the CSV for OSHA's ITA. You review and file.

    SiteDocs

    Not stated on their site

  • A demo built for your company

    PortalBase

    Yes

    We send a demo built for your company, with your kind of work in it, before you decide.

    SiteDocs

    Not stated on their site

A dash means the pages we read don’t say, not that SiteDocs can’t. An X appears only where SiteDocs’s own page says so. Checked November 10, 2026.

What it costs.

PortalBase

  • You pay only for the people who sign in that month.
  • Everyone else is free.
  • No device fees.
  • Tell us how many people sign in and we'll send a quote and a demo built for your company.

SiteDocs

Not published on their site.

Its pricing page says it's an annual subscription based on company size, with a custom quote after an initial call.

From its own pages.[8]

What we already do better.

Signed in for 30 days with no signal.

After one sign-in with signal, people stay signed in for 30 days with no signal at all. Training, forms and inspections keep working the whole time.

Saved the moment it's done.

Work saves on the phone the moment it's done, and sends itself when signal is back. Nobody has to press sync.

One app for training, inspections and forms.

Teams do their training, inspections and forms in one app, with one sign-in and one record for each person.

Why teams switch to PortalBase.

Everyone gets a way in.

Plenty of frontline people have no company email. They sign in with a code by text, an employee ID and PIN, or a QR badge on a shared tablet, and the record is still theirs.

AI that knows your procedures.

PortalBase AI answers from your own documents and records and shows the page it used. It drafts forms, trainings and workflows from a sentence, and a person publishes them.

Your own AI, acting as you.

Connect Claude, ChatGPT or Copilot. PortalBase is listed in Claude's and ChatGPT's directories, and each connection sees only what that person can.

OSHA logs from records you already keep.

The 300, 300A and 301 come from your incident reports as PDFs, with the CSV for OSHA's ITA. You review and file.

PortalBase AI answering the question How do I lock out an excavator before working on it? Six numbered steps under From Excavator lockout, page 2, then a source card for the Excavator lockout document that quotes page 2.

About SiteDocs, in its own words

Sources, checked November 10, 2026

  1. SiteDocs home page, sitedocs.com, read November 10, 2026
  2. SiteDocs features page, sitedocs.com, read November 10, 2026
  3. SiteDocs worker orientation page, sitedocs.com, read November 10, 2026
  4. SiteDocs help center, granting access with SSO, sitedocs.zendesk.com, read November 10, 2026
  5. SiteDocs help center, a worker with no email address, sitedocs.zendesk.com, read November 10, 2026
  6. SiteDocs, a GoCanvas company, joins forces with the Nemetschek Group, sitedocs.com, June 6, 2024, read November 10, 2026
  7. SiteDocs help center, the SiteDocs web app, sitedocs.zendesk.com, read November 10, 2026
  8. SiteDocs pricing page, sitedocs.com, read November 10, 2026

Everything we say about another company comes from its own pages, read on the day shown. “Not stated on their site” means just that. See something wrong or out of date? Tell us at hello@portalbaseai.com and we’ll fix it.

See it with your own work in it.

Tell us your sites and the checks you run. We'll send a demo built for your company and show it on a phone with no signal.

Book a walkthroughWhy PortalBase

Common questions

Can workers with no email use PortalBase?
Yes. They sign in with a code by text, an employee ID and PIN, or a QR badge on a shared device. However they sign in, the training, forms and signatures are theirs.
Can PortalBase replace SiteDocs?
PortalBase runs forms, inspections, incident reports, corrective actions, training and certifications on native apps that work with no signal. Bring us the forms you use today and we'll show them in a demo built for your company.
Can I move my SiteDocs forms over?
PortalBase AI drafts a form or an inspection from a sentence, or from a photo of the form you use now. A person checks it and publishes. Bring one of yours to a walkthrough and we'll rebuild it with you.