Why keep a training attendance sheet?

It is your proof that a person was in the room for a topic on a date. Some OSHA standards ask for training records, and an inspector or an insurer may ask to see them.

Does a signature prove someone understood the training?

No. It shows they attended. If the training matters, add a short quiz or a hands-on check and record who passed. The last column is for that.

Can I change the Spanish on this sheet?

Yes. Download it as Word and change the headings to match how your crew says things.

Free template

A training attendance sheet in English and Spanish.

For any class, from a new hire orientation to a forklift refresher. Headings are in both languages so the whole crew can fill it out. Print the sheet or save it as a PDF.

Also calledTraining sign in sheet, Safety training sign in sheet, Lista de asistencia de capacitación, Class roster

See the sheet All free tools

Free to print, copy and change. It’s a starting point. Add the lines your equipment and your rules need.

Download itPDF Word Excel Este formato en español

Training attendance sheet

Training topic / Tema

Trainer / Instructor

Date / Fecha

Length / Duración

Location / Lugar

Attendance / Asistencia

Passed the check: a quiz or a hands-on test, if the training has one. / Marque esta columna si la persona pasó el cuestionario o la evaluación práctica. Déjela en blanco si la capacitación no tiene evaluación.

Name (print) / Nombre (letra de molde)

ID / N.º de empleado

Signature / Firma

Passed the check / ¿Pasó la evaluación?

Notes and follow-up / Notas y seguimiento

A starting point. Adapt it to your equipment, your procedures and the rules that apply to you.Free template from portalbaseai.com

How to use it

Three habits that make it worth filling out.

Step 1
Fill in the top before the class
Topic, trainer, date, length and place. A sheet with no topic can't show what anyone was trained on.
Step 2
Have each person sign for themselves
No one signs for someone else. Anyone who leaves early or misses part of the class gets a note.
Step 3
File it with the training record
Keep the signed sheet with the rest of the training records. If the class had a test, record who passed.

Do this on a phone instead of paper.

Sign people in on a phone, record who passed the check, and keep it with each person's training record.

Book a walkthrough See how training and sign-off work

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Common questions

Why keep a training attendance sheet?: It is your proof that a person was in the room for a topic on a date. Some OSHA standards ask for training records, and an inspector or an insurer may ask to see them.
Does a signature prove someone understood the training?: No. It shows they attended. If the training matters, add a short quiz or a hands-on check and record who passed. The last column is for that.
Can I change the Spanish on this sheet?: Yes. Download it as Word and change the headings to match how your crew says things.

Related and more free tools

Free tool

A training attendance sheet in English and Spanish.

Training attendance sheet

Three habits that make it worth filling out.

Fill in the top before the class

Have each person sign for themselves

File it with the training record

Do this on a phone instead of paper.

Get new free tools by email.

Common questions

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