Training record
Employee name
Employee ID
Job title
Department or crew
Hire date
Supervisor
A starting point. Adapt it to your equipment, your procedures and the rules that apply to you.Free template from portalbaseai.com
Free template
A training record template for one employee at a time.
List every course the person has taken, with the date, the trainer and when it runs out. The trainer initials each line. Print the sheet or save it as a PDF.
Also calledEmployee training record, Training log template, Safety training record form, Worker training history
Free to print, copy and change. It’s a starting point. Add the lines your equipment and your rules need.
How to use it
Three habits that make it worth filling out.
Step 1
Write the course by its real name
Use the name on the card or certificate, like 'forklift operator' or 'first aid and CPR'. Then it matches what an auditor sees.
Step 2
Fill in the expiry
Take the date from the card, the maker or your procedure. Don't guess it.
Step 3
Check it every month
Scan the Expires column. Book the class before the card runs out, not after.
Do this on a phone instead of paper.
Keep every worker's courses, dates and expiry on one record, with certificates attached. Training works on a phone with no signal, and expiring cards get flagged for you.
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Common questions
- Why keep a training record?
- It shows who was trained on what and when. When a card expires or a new job comes up, the record tells you who is ready and who isn't.
- What should go on the record?
- The course name, the date, the trainer, the expiry if there is one and a sign-off. Add card or certificate numbers where your procedure asks for them.
- Does this prove someone is qualified?
- No. It records that training happened. Whether a person is competent on the task is decided by your procedure, often with a hands-on check by a qualified person.
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