Visitor and contractor sign-in sheet
Date
Site or location
Site contact
Sheet kept by
A starting point. Adapt it to your equipment, your procedures and the rules that apply to you.Free template from portalbaseai.com
Free template
A visitor and contractor sign-in sheet for the gate or the trailer.
Everyone who isn't on the crew signs in and signs out. Log it so you know who's on site if the alarm goes off. Print the sheet or save it as a PDF.
Also calledContractor sign-in sheet, Site visitor log, Visitor log template, Jobsite sign-in sheet
Free to print, copy and change. It’s a starting point. Add the lines your equipment and your rules need.
How to use it
Three habits that make it worth filling out.
Step 1
Sign in at the gate
Keep the sheet where people have to walk past it. A sheet in the trailer drawer gets skipped.
Step 2
Brief before they go in
Give the short safety briefing and check the box. Send an escort with anyone who isn't cleared to walk alone.
Step 3
Check it at the end of the day
Look for lines with no time out. Call or walk to find out who's still on site.
Do this on a phone instead of paper.
Fill this out on a phone, with photos and signatures on the screen. It works with no signal and the record is kept for you.
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Common questions
- Why keep a visitor log on a jobsite?
- It tells you who's on site, so you can account for everyone in an emergency. It also records who was there if something happens, and who was briefed.
- Do contractors need to sign in too?
- Yes. Anyone who isn't on your crew should sign in, including delivery drivers, inspectors and subcontractor crews. Contractors working on site may also need their own orientation, so check your site's rules.
- How long should the sheets be kept?
- Your company decides, based on its policy and the rules and contracts that apply to you. Keep them somewhere you can find a given date later.
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