PPE issuance log
Site or location
Issued by
Month or period
Crew or department
Log number
Reviewed by
A starting point. Adapt it to your equipment, your procedures and the rules that apply to you.Free template from portalbaseai.com
Free template
A PPE issuance log for the gear you hand out.
Write down who got what, the size or ID and the condition it was in. The worker signs for it. Print the sheet or save it as a PDF.
Also calledPPE issue log, PPE distribution record, PPE sign-out sheet, Safety equipment issue form
Free to print, copy and change. It’s a starting point. Add the lines your equipment and your rules need.
How to use it
Three habits that make it worth filling out.
Step 1
Log it at the handoff
Write the line when the gear changes hands. Not at the end of the week.
Step 2
Use an ID for gear that gets reused
Harnesses, SCBAs and fit-tested respirators should have a serial number or tag, not just a size.
Step 3
Note replacements
If gear is damaged, expired or worn, write it and replace it. Pull it from use. Don't hand back a bad one.
Do this on a phone instead of paper.
Log PPE handouts on a phone, with the worker signing on the screen. It works with no signal and the log is kept for you.
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Common questions
- Why log PPE issuance?
- It shows who has what, when it was handed out and what shape it was in. When something is recalled or expires, the log tells you who to find.
- Does the log show the worker was trained on the PPE?
- No. A signature shows they got it. Training on how to use and care for it is a separate record. See your company procedure and the current PPE rule, OSHA 29 CFR 1910.132.
- Does the worker pay for the PPE?
- Rules differ by item and by situation. Check the current rule and your own policy. The log just records what was issued.
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