Vehicle accident report form
Date
Time
Location
Driver name
Vehicle or unit number
Supervisor notified
A starting point. Adapt it to your equipment, your procedures and the rules that apply to you.Free template from portalbaseai.com
Free template
A vehicle accident report form for the driver to fill out.
Get everyone safe first. Then write down what you saw, in plain facts. Print the sheet or save it as a PDF.
Also calledCompany vehicle accident report, Auto accident report template, Fleet crash report, Vehicle incident form
Free to print, copy and change. It’s a starting point. Add the lines your equipment and your rules need.
How to use it
Three habits that make it worth filling out.
Step 1
Safety first, paper second
Move people to safety, call for help and make the scene safe. Fill out the form once everyone is looked after.
Step 2
Write facts, not blame
Say what you saw and did. Don't guess at fault and don't sign anything that says who caused it.
Step 3
Follow your process
Follow your company's process and your insurer's. Send the sheet to whoever your procedure names, the same day if you can.
Do this on a phone instead of paper.
Report an accident from a phone at the scene, with photos attached and the right people notified. It works with no signal and the record is kept for you.
Get new free tools by email.
A new template, calculator or guide when we publish one. No spam, and you can leave any time.
Common questions
- Who fills out the accident report?
- Usually the driver, with help from a supervisor if the driver is hurt or shaken. Your company's procedure names who completes and reviews it.
- Should I say who was at fault?
- No. Record what happened and let the people whose job it is decide fault. Your insurer and your company will tell you what to say and to whom.
- Does this replace a police report or an insurance claim?
- No. It's your own record. Police reports and insurance claims follow their own steps, so follow your company's process and your insurer's, and check the rules that apply where the accident happened.
Related and more free tools
Free tool
Incident report form
Record what happened, who was involved and what gets fixed
Free tool
Near-miss report form
Catch the close call before it turns into an injury
Toolbox talk
Driving safety
Driving safety talk for work vehicles: phone away, belt on, space and speed matched to the road, and no driving when tired, rushed or impaired.
Toolbox talk
First aid and reporting injuries
First aid and reporting injuries talk: know where the kit and trained people are, call for help early, and report every injury to your lead the same day.
Glossary
Incident investigation
An incident investigation is the structured look at what happened, why, and what to change, done after an injury, a near miss or damage.
Glossary
Corrective action
A corrective action is a specific fix, with an owner and a due date, that removes a hazard or the cause of an incident.